Real Property Recordings / Public Records

Public Records

By appointment only: If requesting to perform a search on a property or for inquiries regarding genealogy, State Permits, or Easements, please email veronica.dwyer@co.monmouth.nj.us or call 732-431-7324 ext. 7313 to schedule.

Please include the name, address, tax map municipality, block and lot(s) of property, Instrument number or book and page, if known. As these searches may take extra time, you will be contacted to set up an appointment to come in. Appointment hours are Monday – Friday, 8:30 – 4:00.


The Monmouth County Clerk has been responsible for maintaining a record of real property ownership and transfers in Monmouth County since 1675. The Monmouth County Clerk’s Office stands ready to assist with recordation of real property ownership and transfer, and in retrieval of information from such recorded documents, in accordance with New Jersey law. With our new state-of-the-art computer system, all recorded information is available immediately, with the image available within 24-36 hours.

Our Record Room at the Office of the County Clerk, Market Yard, 33 Mechanic Street, Freehold, NJ 07728 is open to the public with an appointment where all documents are available for inspection by the public. Office hours for inspection are from 8:30 a.m. to 4:30 p.m., Monday through Friday, except for legal holidays. However, the recording office is open 8:30 a.m. to 4:00 p.m.

To Record A Deed
A properly prepared deed presented for recording should be clearly legible and should show:

Note: This is for information purposes only. It is always best to contact your legal representative.

  • Printed or typed name and signature of who prepared the deed
  • Date the deed was prepared and acknowledged
  • Grantor’s (seller) name and address
  • Grantee’s (buyer) name and address
  • Consideration – the sale price
  • Description of the property- metes and bounds
  • Appropriate GIT form(s) (Gross Income Tax)
  • Appropriate Affidavit of Consideration (Buyer/Seller)
  • Municipality in which the property lies must be in Monmouth County
  • Tax lot and block number
  • Acknowledgment of Grantor’s signature attested to by a notary public or other qualified person
  • To whom the deed should be returned following recordation
  • Proper recording fees (check or escrow account)
  • Proper realty transfer fee (must be in check form). Any realty transfer fee $1,000 or over must be certified check, bank check, or attorney trust account check.
  • Any check $10,000 or over, in the aggregate, must be a certified check or an official bank check.
Fees
Please click here for the Current Fees and Charges pertaining to the recording of deeds and documents with the Monmouth County Clerk’s Office.

Processing A Deed
On acceptance of your deed by the County Clerk’s Office, it is validated with an instrument number, date, time, book and page number, total number of pages and the fee. The entire document is imaged and microfilmed, and the original returned to the party designated at the time of recording, usually the purchaser or attorney.

Obtaining Copies Of A Deed

If requesting a copy of a document, please email veronica.dwyer@co.monmouth.nj.us or call 732-431-7324, ext. 7313. Please include the name, address, tax map municipality, block and lot(s) of property, Instrument number or book and page, if known. You will be contacted regarding the cost and pickup instructions.

You may make reduced copies of recorded deeds on the coin-operated photocopy machines located in the Office of the County Clerk, Market Yard, 33 Mechanic Street, Freehold, NJ 07728

Obtaining Certified Copies Of A Deed

If requesting a certified copy of a document, please email veronica.dwyer@co.monmouth.nj.us or call 732-431-7324, ext. 2681. Please include the name, address, tax map municipality, block and lot(s) of property, Instrument number or book and page, if known.

You will be contacted regarding the cost and pickup instructions.

Certification of a copy of a deed by the Monmouth County Clerk may be obtained on payment of $10.00 plus $1.50 per page of instrument.

Online Record Search
All documents recorded from October 1996 forward may be viewed and printed from our online Record Search System here. In addition, deeds recorded from January 1, 1976 through present can be viewed and printed. Click here for document copy instructions when using our Record Search System.

Note: This site is not to be used, nor is it intended to be used, as a title searching tool.

If you have any additional questions please call our office at (732) 431–7324 or email CountyClerk@co.monmouth.nj.us.