Rules for Visitors

Visiting days are Monday, Tuesday, Wednesday, Thursday and Friday during the hours of 9:00 am to 4 p.m. Appointments are advised.

  • Patrons must register before using the Archives. Patrons are asked to provide suitable identification upon request but may remain anonymous if they choose to do so.
  • Patrons must hang coats in designated area.
  • Briefcases, envelopes, packages, etc., must be left in designated area.
Access
  • Use of the Archives will be consistent with applicable laws and regulations on access to information concerning individuals and institutions, including, but not limited to, P.L. 2001, c.404.
  • To preserve delicate original records, patrons will use microfilm whenever available. Original records that have been microfilmed will be furnished only at the discretion of the archives staff.
  • Requests for archival material will be presented on the request form to an Archives staff member. As per P.L. 2001, c.404, requests “shall be in writing.” The Archives therefore has discretion on whether to respond to requests by voice. If access is denied, the requestor will be given a copy of the request form with the reason stated. Denials may be appealed to the local municipal court.
  • The Monmouth County Archives reserves the right to deny further access to patrons who mishandle material.
  • Under most circumstances, records will be provided on the same day as the request. For complex or extensive requests, requestors are advised to make the request in advance of visiting. The law provides up to seven days for the archives to provide the records requested. (P.L. 1963, c. 73[C.47:1A-1 et seq.] and P.L. 2001, c.404).
Care of Materials
  • Patrons should wash their hands before handling any archival materials. If necessary, patrons will be furnished with gloves to handle original documents.
  • The use of pens to take notes is NOT permitted, to prevent accidental marking of documents. Only pencil, typewriters, small computers, and tape recorders may be used for this purpose.
  • Smoking, eating and drinking are prohibited in the reading room.
  • All material must be handled with care. Marks may neither be added nor erased; tracings and rubbings are prohibited. Loose sheets and volume pages should be handled by their edges. Manuscripts must be kept flat and uncovered on the table top and should not be leaned on in any way.
  • Maintaining the exact order of material in a folder, and folders within a box, is of singular importance. If a mistake in arrangement is discovered, please call it to the attention of a staff member. Do not attempt rearrangement yourself.
  • When patrons have completed their work or anticipate leaving the reading room for more than a few minutes, they must return all archival materials to a staff member.
  • If research leads to publication and the Monmouth County Archives is cited, the Archives requests a copy of the publication. If a copy is unavailable, please send us a bibliographic citation.
Photo Duplication & Publication

Photo Duplication & Publication

  • Patrons citing archival documents in publications should identify the documents in sufficient detail that they can be retrieved easily in the future by other researchers, for example, by citing the series title and numbers, file numbers, and Monmouth County Archives.
  • Except for microfilm, visitors are not permitted to make their own copies of archival documents. Requests for duplication should be presented to an archives staff member. The Archives will copy documents if duplication can be performed without damaging the materials. Copies are for the researcher’s own use and may not be further reproduced.
  • As per state law (P.L. 2001, c. 404), the Archives may require a deposit when duplication charges will exceed $5 and the requestor wishes to remain anonymous.

Duplication Charges
Copies from microfilm or paper:

  • .05 cents per image for letter size
  • .07 cents per image for legal size